STUDENT HANDBOOK – Foreward
Download a printable copy here: Student Handbook 2018
Kansas City Campus
We, the directors of Charis Bible College Kansas City, welcome you! As you are prepared for service in the kingdom of God, we understand that a vital part of your training will be growing in grace, servanthood, and character, so that you will fulfill the plans that God has for your life.
At Charis Bible College, you will notice an emphasis has been placed on character development as well as practical ministry. Academics are important, but in many instances people do not know how to do the work of the ministry, nor have the character to sustain it. A balance between academics, character development and practical ministry is essential.
The guidelines and policies presented in this handbook are here for you as a gauge to examine your heart as you relate to your fellow students and the staff of CBC. The stated policies have been set after strong consideration, and adhere strictly to Woodland Park CBC guidelines. By implementing these guidelines you will be developing your character and respecting fellow students as well as those in positions of leadership.
We trust the Lord will do a great work in your life during your time here. We look forward to serving you!
STANDARDS OF PROGRESS
Charis Bible College has three basic standards by which student progress is measured: grace, servanthood, and character. Detailed below are “guideposts” by which the working out of these truths may be measured, not a formula by which these qualities may be attained. As a believer we already possess everything we need in Christ, but must yield our soul and body so that these qualities are manifested in our thoughts and actions.
Grace: II Peter 1:2-3 Grace and peace be multiplied unto you through the knowledge of God, and of Jesus our Lord, According as his divine power hath given unto us all things that pertain unto life and godliness, through the knowledge of him that hath called us to glory and virtue:
The word grace is translated in Greek as charis. The grace of God is God’s favor given to every believer who by faith puts his trust in Jesus Christ. Grace is multiplied in your life as you grow in the knowledge of God. As a student, you will have opportunity to implement the grace of God in your daily life as you relate with other people. The grace of God, His ability working in you, is manifested in listening and understanding the heart of your teachers and fellow students, in exercising forgiveness, in seeing the best in people, in overlooking human faults, and in working with those with whom you may disagree.
Servanthood: Jesus’ life was marked by this quality of servanthood. As Christians and as students at Charis Bible College you should be willing to commit to putting the needs of others above your own desires. You should be willing to follow instructions and rules. You should be faithful in doing your assignments and in your attendance. There will be many opportunities to serve the school, staff, fellow students, and others. These are some examples of servanthood.
Character: It is defined by the example of our Lord Jesus Christ and further explained by the writers of the Bible. This is measured in part by your attendance record, faithfulness in paying tuition, obeying rules, and living by the highest moral and ethical standards.
While grades are important and will be given for each class, our equal emphasis is on spiritual development, character growth, and maturity, rather than academic perfection. Grades are given to help the student measure his or her own progress in spiritual growth.
A = Excellent 93 – 100%
B = Above Average 85 – 92%
C = Average 77 – 84%
D = Below Average 70 – 76%
F = Failing 0 – 69%
If a student’s overall trimester average is below 70%, it will be necessary to schedule a time for counseling with the Director of Charis Bible College Kansas City.
Testing and Assignment Policy
Tests are given for each class taught. If you are absent at the time a test is given out, you must take that test before being admitted to classes, except for excused absences.
The first day back after you have missed a test(s), you must go to the administration office and turn in the test(s) before returning to class unless arrangements have been made with the instructor.
There will be one grade deduction or 10% for every day your homework assignment and/or test is late, except for excused absences.
Students can pick up outlines and/or tests for missed classes at the administration office, or the test may be emailed to the student if the student uses email.
Your attendance will play a major role during your time at Charis Bible College. Attendance is taken seriously at Charis Bible College and accounts for a significant percentage of your overall grade. We believe attendance is important because it is a reflection of your character development. We have witnessed lives being changed as the Word of God is sown into hearts by simply being in attendance, and can reflect a standard of excellence that is needed in the one who is called by God. Please take the time to familiarize yourself with the following policies.
Attendance will be checked in each class. You are considered late to class if you are not in your seat at the scheduled class time. No student should be in the hall, break room or using cell phones/texting during classes except in the event of an emergency. All cell phones are to be turned OFF during classes.
You are considered tardy if you come into class after the class begins. Tardiness of more than 15 minutes will result in an automatic class absence (except for special arrangements made, such as taking children to school). Leaving class early (except for excused absences) will result in an automatic class absence.
Students entering or leaving the classroom once class has begun is disruptive to other students as well as the instructor. Therefore, please do not leave the classroom once class or chapel has begun except for an emergency or illness. Leaving the classroom after class has begun is strongly discouraged. Answering cell phones during class times is NOT permitted except in an emergency situation previously arranged with the class instructor.
You are considered absent from class when you miss more than 15 minutes of class time on any given day during the term. If you are approaching the absentee limits, you may be called in for consultation to inform you of the seriousness of your standing. You do not want to endanger your status when legitimate reasons for being absent arise.
NOTE: It is your responsibility to keep up with your attendance status and carry out all attendance policies. You will be required to obtain CD/DVD copies (at your own expense) of any classes missed, whether it be for excused or unexcused absences
Should you accumulate excessive absences, as determined by the Director, you may be called in for counsel and corrective measure. Should your absences be deemed excessive, you may be subject to termination as determined by the Director.
Excused Absence Policy
You may be granted an excused absence with the approval of the Director. You must fill out an Excused Absence Request form prior to the time requested, if possible, and turn it in to the administration office. Upon review, your request will be returned marked either “approved” or “denied.”
Excused absences must be arranged in advance, except in the case of an emergency. Call the school office as soon as possible when an emergency arises, such as hospitalization, death in the family, accident, bad weather, or something over which you have no control.
These are the only excused absences: death in the family (spouse, child, parent, grandparent, or sibling), court date, jury duty, hospitalization, automobile accident, or sick child.
- Work is not an excused absence, unless completely unavoidable.
- Holidays or vacations are not excused absences.
- Weddings are not an excused absence.
- Visiting family or friends are not excused absences.
Business, medical, and social appointments should be made for non-school hours. That is the way you will do it in ministry.
If you have questions about school closure or delayed opening due to extreme weather making it dangerous to travel to school please contact the directors at 913-549-2460. For standard practice, we will follow the school closing guidelines of the school district where the school is located, which is the Shawnee Mission School District. If questionable weather is forecast or occurring, please watch the local television stations for the local school closings. If the Shawnee Mission School District is closed due to inclement weather or driving conditions, then Charis Bible College Kansas City will be closed also. Please provide the school with a phone number and active email that you may be reached at, in the event there is something other than this in place for any particular day. If at any time, you genuinely feel uncomfortable about weather conditions, you may be allowed to be excused. We want everyone to be safe.
Directors will make every effort for communication to students to be handled during normal school hours. For most situations where communication between directors and students is required outside of school hours, we will use email and text. If you do not have access to email or text, please make arrangements with a fellow student who will call you upon receiving an email or text from us, who is willing to be sure you get the information.
Directors request that most communication from students is also handled during regular school hours. For times when something arises outside normal school hours, the CBC phone accepts texts, and we use the CBC email. Please try to address standard questions, etc. during normal school hours. Should you have an urgent question or emergency, especially an urgent need for prayer, please give information in your message as to the nature of your correspondence.
Name badges are to be worn at all times while at CBC or CBC functions. If you have received 3 reminders you will be required to go home and get your name tag and attendance will be affected. Should you lose your name badge the replacement cost is $15.00.
It is strongly recommended that you not plan a wedding during the school year. If you are planning to be married, we suggest that you plan the wedding for the summer and, in the meantime, seek premarital counseling.
STUDENT MINISTRY PROGRAM
Participation in Student Ministry is a requirement for all students and will account for one of your classes (with a grade) each semester.
In order to fulfill the Student Ministry requirements, each student will volunteer a minimum of 25 hours (12.5 hours for part-time) of his/her time in a local church, approved ministry, or at Charis Bible College during each semester.
The Student Ministry Program is intended to produce a lifestyle of servanthood from a motivation of love. Therefore, you are encouraged to be involved in more than the minimal requirements and to excel in your ministries as ambassadors of the Lord Jesus Christ. You should display integrity, accountability, and faithfulness to the people and tasks to which you have committed.
A signed student ministry report form is due from each student the 5th of the month following the calendar month the ministry hours were performed (or the first school day after the 5th). Forms are located in the student services area. These forms must be completed and returned to the administration office on time in order to receive credit. No credit will be given for sheets handed in late unless you indicate on the report form that you were absent from class on the due date. Students are responsible for keeping track of their own ministry hours and will not be reminded by leadership.
The Requirements of Student Ministry
- A maximum of four (4) hours of Student Ministry per week
- A minimum of 25 hours per semester (12.5 hours for part-time students)
Some areas of ministry for student involvement at CBC
- Cleaning CBC classrooms, break area 4. Set up of classrooms/meeting area for
- Praise and Worship special events
- Administrative Duties 5. Designated special tasks by staff
Suggestions for local Church involvement
- Children’s Ministry 6. Bible study/Cell group leader
- Maintenance 7. Drama
- Ushering 8. Youth
- Praise and Worship 9. Altar worker
- Evangelistic Outreaches
If you are paying tuition monthly, tuition payments are due the 1st of each month, and are considered late after the 5th. Any tuition payments received after the 5th of the month are subject to a 5% late fee. Please make tuition checks payable to Charis Bible College Kansas City. A drivers’ license number is required for all payments by check. A four part receipt must be completed for all payments. Turn in all four parts and the last page will be initialed as payment received and returned to you. Tuition will be returned to you if not accompanied by the four part receipt and is late until received complete. Because of CBC’s new banking system for non-tax deductible payments, acceptable forms of payment are: Personal or company check (with drivers’ license number), credit or debit cards. We prefer not to take cash or money orders. For your convenience, you can purchase reloadable credit cards. This is for tuition, fees, mission payments, and product purchases. For donations, all forms of payment are still accepted. We have a new banking system for your tuition, but donations go through a different system.
Tuition payments should continue to be made during vacations and school breaks.
If your tuition is not current at the end of a term, you will not receive your report card, and you may be asked, at the discretion of the Director, to leave school until tuition is current. If tuition is not current at the end of the school year, you will not receive your report card or Certificate of Completion, nor be allowed to participate in promotion and graduation ceremonies. At the time tuition becomes current, your report card and certificate will be issued. A student whose tuition is not current will not be allowed to enter the second-year program until tuition is current.
The first month’s tuition payment, including activity fee and administrative fees are due the first day of the school year. All book fees and graduation fees are due before the first day of school. The activity fees help to cover the end-of-the year and promotion banquet, as well as various other school activities.
Please make all checks payable to Charis Bible College Kansas City. Charis Bible College also accepts Mastercard, VISA, Discover and American Express credit cards.
If a student officially withdraws and has submitted a staff-signed withdrawal form, they may be granted a tuition refund as follows:
First week of term – 100% refund of tuition paid for term
Second week of term – 50% refund of tuition paid for term
Third week of term – 25% refund of tuition paid for term
After third week (and on) of term – 0% refund of tuition paid for term
*The student application fee, books and miscellaneous materials are independent and unrelated to tuition. Refunds include tuition only and do not include fees.
The following “common sense” policies will help to maintain an appropriate classroom atmosphere for Christian education:
- You should be seated and ready for class BEFORE class begins.
- Avoid being a distraction. Distractions, bringing attention to yourself, during class or praise and worship is robbing your fellow students.
- You should be sensitive to the teacher and his/her desire or reluctance to field questions during class time.
- During breaks food must be kept in the break room. There will be no eating during classes. Only COVERED beverage containers that will not spill if tipped over are to be used in the classroom.
- Only authorized personnel are to operate the sound board, duplicating equipment, or any equipment.
- All cell phones, computers, or other devices that would cause disruption, are to be turned off or to airplane mode before entering the classroom. Text messaging and emailing are not allowed during class. Please, be responsible to comply in these areas.
If you are self-employed, do not conduct business during class hours.
- Student-initiated offerings are not allowed.
- Internet use, games or other non-class related use of computers during class time is not permitted. You will forfeit your privilege of computer use if found non- compliant.
BUILDING POLICIES AND PROCEDURES
Parking: As a courtesy to other businesses in the complex please do not park directly in front of their offices from 9:00 am to 5:00 pm for longer than 30 minutes. All student parking should be west of the building and not in the area marked Visitor Parking.
Restrooms: There are two restrooms centrally located in the building.
Telephone: The school cell phone is not available for student use except during emergencies. Calls will be made during break time ONLY, not during class (except for emergencies).
Copies: The copier will be available for “emergency” use only for 10 cents per page. We do not have fax. Items to be copied should be taken to the administration office and will be completed and returned to you before the end of the school day, if possible.
Smoking: ABSOLUTELY NO SMOKING around the outside of the building. If you must smoke, go to your car.
Alcohol Consumption: No alcohol is permitted on the building property. Nor is a student permitted to be in school or any school-sponsored event after drinking alcohol, or smelling of alcohol. No alcohol consumption is permitted during any CBC or AWMI function including mission trips, outside gatherings, and any sponsored event. Violation of this guideline may be cause for immediate dismissal from the program.
BREAK ROOM POLICIES
- If something gets spilled, please clean it up immediately. (Ask someone for cleaning supplies if you do not know where they are.)
- Before break is over make sure the snack tables and countertop are clear and clean.
- Remember that NO FOOD and ONLY COVERED BEVERAGES are allowed in the classroom.
- The refrigerator is available for your use, but do not leave anything in it when you leave. It is only for use while you are here for lunch, snacks, etc. that need to be refrigerated.
- If you make a mess, clean it up. If you use something from the kitchen, return it to it’s original place.
OFFICE POLICIES AND PROCEDURES
Appointments: Appointments may be made directly with the director. While I try to be always available for short questions at any time, for longer visits appointments are required. Advanced notice is usually needed, so please try to plan ahead.
Announcements: If you have something you would like to present before the student body, you will need to put it in writing and submit it to the administration office before school begins. Any presentation to any CBC students must approved prior by the directors, including handouts, teachings, or “words” received.
Teaching CD’s: Audio teaching CD’s or mp3’s of the class sessions can be purchased for $4.00 per CD or mp3 loaded on student’s flashdrive. Order slips are located in the student services area. Fill out the slip as instructed (one per session) and drop it in the box, along with payment, in the envelopes provided. This policy also applies in cases of absence.
-Standing Order: You may choose to be put on standing order, meaning you will receive every teaching CD of your recorded classes at the school. This is a pre-paid service only. Full payment up front is $500 (saving ~ $200)
- Andrew Wommack has made all (there are a few exceptions) of A.W.M.I. Store instructional materials available (except for partnership materials) to the students attending Charis Bible College Kansas City at a reduced cost. Materials can be ordered through our office, once each month, and current students receive a 50% discount.
CAMPUS DISCIPLINE POLICIES
Study Matthew 18:15-20, Romans 13, Romans 16:17, 1 Corinthians 5, and Hebrews 12
- Be familiar with this Student Handbook in which personal accountability is outlined.
- If necessary, there may also be counseling with the Director outlining special accountability.
We expect all students enrolled at Charis Bible College to conduct themselves in agreement with the teachings of the Bible at all times both on and off campus. Any behavior in the life of a student deemed immoral or unseemly by the Director or those in authority, left uncorrected, will be considered grounds for immediate dismissal from the program.
- The Director may bring a student in for counsel and correction.
- If a student fails to respond to personal, group, or special counseling, the Director may issue a warning notice for probation.
- If a student fails to respond adequately to correction, or if the problem is of a serious nature, he/she may be dismissed from the campus at the discretion of the Director.
- The student may be allowed to re-enroll at a later date if, in the judgment of the Director, acceptable change has taken place.
5. Incident Reports will be provided to the student for each significant infraction and a student
may be automatically dismissed upon receiving 3 Incident Reports.
Any activity in the life of a student deemed unacceptable by the Director, or those in authority will be considered grounds for immediate dismissal from the program without the need to follow the above guidelines.
Appropriate Christian behavior is expected on and off campus. Immorality is considered grounds for immediate dismissal from Charis. Sexual harassment will not be tolerated.
Any student who feels uncomfortable with the attention of any other student on campus may speak with the Charis Director, and the situation will be addressed.
Romantic physical contact (even between married couples) can be a distraction and is not appropriate while on campus.
We understand that students often have a desire for personal ministry and discipleship during their time at Charis. It must be understood, however, that Charis is not a local church and we do not have the staff and resources to provide ongoing, personal ministry for our students. We trust students are attending a good local church and therefore have access through their own pastor and church staff. There are no licensed counselors on staff here at Charis.
The Charis Director and Charis instructors may be willing to offer concise ministry and or prayer on a limited basis, but please do not expect them to conduct long term, lengthy sessions with you. We ask that you seek out help from your local congregation and/or pastor when possible.
All student issues concerning interpersonal relationships or difficulties within the student body should be communicated with the directly to the Charis Director.
We strongly encourage students who are contemplating marriage to seek out premarital counseling from their pastor or a qualified Christian counselor.
The following guidelines should be followed when considering a discipleship session with a designated staff member (as listed below).
- Please make your request to see the Director via email
- The Director may respond via email with questions to determine if there is a need for a personal
- You must be willing to follow the directions of the Director or staff member you are seeing, if you wish to continue, even if it includes seeking outside counsel.
Please know that our heart is to see you live a victorious Christian life and be set free from any conflict you may be facing. We believe that sitting under and applying the Word of God to your situation is the most effective way to see change in your life.
GRIEVANCES AND CONFLICT RESOLUTION
Refer to Matthew 18:15-20. We believe that biblical principles are the best way to resolve all issues, so we recommend the first step, in accordance with the previously mentioned scripture, should a student have a conflict or grievance with an individual, is to take their concern to the individual first. If there is not a satisfactory resolution, take the issue to staff, then to the Director in that order.
DRESS CODE POLICIES
Our motto for personal appearance is, “Let the spirit of excellence dictate your conscience.” As well as contributing to the morale of the student body, we are personally affected by the image we present through dress, grooming, and overall appearance.
Modesty and good taste are considered the principle for all students while on campus. Business-casual dress for men and women that is clean and neat is appropriate for classes and daily campus activities. Occasionally, circumstances may dictate a more formal dress. On such occasions, dresses or dress slacks for ladies are appropriate. Suits, or sport coats with ties, are appropriate for men. If you’re going to be on the platform, dress as you would if you were ministering in a church or public meeting.
Attire that is not acceptable in the classroom includes the following:
- No hats of any kind are to be worn in the classrooms.
- Shorts or mini-skirts of any kind are not to be worn. Skirts should be no shorter than knee length.
- Sweat pants and tank tops are not to be worn.
- We prefer that T-shirts not be worn. Button-up shirts, polo shirts or (dress) knit shirts are acceptable.
- No flip-flops or beach sandals are to be worn by men (ladies have a little more flexibility).
- Ladies, if we can see down it, up it or through it…or it’s so tight that we don’t need to, it is not appropriate for school.
- The length of ladies’ tops must pass the “Praise the Lord” test.
- Men, your pants should be worn at your waist.
If your attire doesn’t meet the dress code, you will be asked to go home and change. All Charis Facilitators and Coordinators are authorized to speak to you about inappropriate dress or hygiene. If you are asked to go home and change clothes, please consider this directive as coming from the Director. You will be counted as an unexcused absence until your return. Your compliance is expected.
LOCAL CHURCH ATTENDANCE
You are encouraged to attend weekly church services. Gathering together with a body of believers is not only Scriptural, but also a vital part of your training for the ministry. By becoming involved you have opportunities for ministry and can begin to put into practice the truths you are learning.
Guests may be invited to any of the class sessions. Each visitor must be introduced to the director or staff there that day, and may be asked to sign in on the visitor’s sheet, before classes begin. All visitors are required to obtain a name badge when they arrive. Visits should be limited to five days per semester per visitor. In consideration of the teachers and other students, small children are not allowed in the class during class sessions.
Visitors are also invited to attend class whenever guest speakers minister at the school. These visits are excluded from the five visits per semester limit.
1. You must have a 75% overall year-end grade average.
2. Your tuition must be current.
Note: You will not receive your report card or certificate/diploma and license until these requirements are met.
First Year: When the first year of the Bible Training Institute required courses are successfully completed, you are then eligible to enter the second year which is the School of Practical Ministry.
Second Year: When all of the second year Practical Ministry Training course is successfully completed, including completion of a foreign mission trip, student is eligible for graduation, diploma and Ministerial License. You may then enter any of the 3rd Year programs.
CHARIS BIBLE COLLEGE MISSION TRIPS
Mission trips are a very valuable and important part of training for our second-year students. It is Andrew’s desire for every second-year student to take a mission trip; consequently, it is a requirement for graduation from Charis. The purpose of the trip is to give exposure to a different culture, to learn how to interact with the people, how to teach through an interpreter, to deal with a demanding and flexible schedule, and to cooperate with other students as a team. The mission trips have proven to be life-changing for most graduates; hundreds of nationals are born-again and spirit-filled, miracles happen, and the lives of many are changed by the ministry of the Word.
Each trip emphasizes a different kind of ministry depending on the host’s focus. Hosts may offer opportunities for the students to teach in Bible schools, minister through street evangelism, participate in dramas, serve in orphanages, work on community projects, teach local pastors to disciple, evangelize, minister in healing, etc.
Mission trips are paid for in the following ways:
- Sponsorships received by students
- Students’ personal funds
There is a Walk-A-Thon in the Fall and again in the Spring. These Walk- A- Thons are our biggest fundraisers and generate the most dollars to fund these trips. Charis will provide fundraising letters for you to send out to your friends and family. You are strongly encouraged to participate in this fundraiser to support your mission trip.
Another way you can support your mission trip is by putting aside funds each month, beginning your first year. Those funds can be turned in monthly, and will be credited to your mission trip account. Please specify that you are paying toward your mission trip and not tuition.
Mission trips must be taken during the second year of the program. Any exception will be reviewed on an individual basis by the Director.
If a student or intern decides not to take a trip once their ticket has been purchased, or they are dropped from a trip due to past due tuition, academic or attendance reasons, they must reimburse Charis for the ticket price and any other associated costs. Charis is under no obligation to provide another trip for that student or intern.
IMPORTANT UPDATES to missions:
STUDENTS will need to be assertive in sending out letters to help pay the mission trip cost. The Mission Department encourages students to be creative in fundraising efforts off campus.
- Charis Bible College will not be responsible for unpaid mission trips. There will be deadlines that students will have to meet in order to go on his or her mission trip. The final deadline to pay mission trips in full is the first Monday in May in order to participate in
If for any reason you wish to withdraw from Charis Bible College, you must have a personal interview with the Director and give verbal and written notification. In that notification, you must give your reason(s) for withdrawing from school. The following form should be completed by the student. Tuition will continue to be in effect until official notice is received in the office.